1. INITIAL PAYMENT:
If you consent to the terms of this Agreement, we require the initial payment and any agreed upon security deposit to be paid in full upon making the reservation. If your check-in date is less than 60- 180 (depending upon the property) days from the date of the reservation, full payment is required.
Payment methods accepted:
Personal checks if within the united States
Bank drafts certified in US funds if traveling from outside the US.
Credit: (VISA, or Mastercard.)
Tenant agrees to pay a $50.00 fee for any check returned due to insufficient funds. Failure to pay the final payment 30 days prior to arrival, will result in the reservation being cancelled and Tenant will forfeit their initial payment per Section 3 of this Agreement.
2. FINAL PAYMENT:
The final payment is due no later than 60- 180 (depending upon the property) days prior to check-in. If final payment is not received within 60, 90, 120 days then your reservation is subject to cancellation and forfeiture of all deposit paid.
3. CANCELLATION:
We require 60- 180 (depending upon the property) days cancellation notice in writing prior to the check-in date. If given 60- 180 (depending upon the property) days or more notice, 100% of the initial payment will be refunded minus a $100 cancellation fee. If less than 60- 180 (depending upon the property) days notice is given, 100% of the initial payment will be forfeited. All cancellations are subject to $100 cancellation fee. Acts of nature will not be grounds for cancellation including but not limited to: lack of snow during ski season, unseasonable temperatures or precipitation, smoke related to forest fires. Management reserves the right to cancel this Agreement with 30 days notice provided to Tenant. If a cancellation does occur on behalf of Management, all monies shall be returned to Tenant.
4. SECURITY DEPOSIT:
You have two methods of security deposit to choose from.
1. A third party insurance policy is purchased by the tenant to cover any loss or damage during your stay.
2. A credit card will be held on file and preauthorized in the amount of $1000- $5000 in case any loss or damage occurs. Manager may deduct from the security deposit a sum equal to any damage alleged to have been caused by Tenant, a sum for the cost of any necessary cleaning expenses above the designated cleaning fee detailed in Section 6 of this Agreement, together with a sum equal to any unpaid rent, late charges, penalties due under this Agreement, and other money owed by Tenant at the time of deduction, or as otherwise provided by any applicable provisions of Montana law. Manager shall provide Tenant, concurrent with the signing of this Agreement, a separate written statement as to the present condition of the Premises.
5. CHECK-IN AND CHECK-OUT:
The check-in time is 4:00pm. If you plan to arrive after 4:00pm , please notify Agent to make necessary arrangements. The check-out time is 10:00am . (late check out that are not previously agreed upon are subject to a $100 fee.)
6. CHECK-OUT INSTRUCTIONS:
At the end of the rental term, Tenant shall remove all their property and leave the premises reasonably clean and in good condition. All trash should be placed in plastic trash bags, tied securely, and placed in garbage bins, all dishes should be washed and put away or placed in the dishwasher and ready to be cleaned, and all windows should be closed and locked prior to check-out. Please place all laundry in a pile by the washer and dryer if provided. Please make sure that all keys are returned. Lost keys are a $50 fee per key. Any costs required for cleaning in excess of the cleaning fee outlined in the original quote will be due upon demand.
7. REPAIRS:
All repairs and maintenance problems should be referred to the Agent. Air conditioners, TVs, and other appliances will occasionally malfunction and cannot be guaranteed to perform. Management guarantees that repairs will be done as soon as possible during normal business hours. There will be no refunds for furnishings or early departure due to breakdown of air conditioner, heater, appliances, etc., if breakdown is due to weather and/or other conditions over which Management has no control.
8. PERSONAL PROPERTY:
Neither the Owner nor the Agent is responsible for loss or damage to Tenant’s personal property, including vehicles and property left in vehicles. Items left in rental unit will be returned where possible at the Tenant’s expense. BY SIGNING THIS RENTAL AGREEMENT, THE TENANT AGREES THAT UPON SURRENDER OR ABANDONMENT, AS DEFINED BY MCA 70-24-430, MANAGEMENT SHALL BE RESPONSIBLE FOR STORAGE OR DISPOSITION OF THE TENANT’S PERSONAL PROPERTY AS DESCRIBED UNDER MONTANA LAW. A FEE WILL BE CHARGED FOR THIS SERVICE AND FOR STORAGE COSTS. Additionally, by signing below, Tenant hereby authorizes towing and/or removal of any vehicles abandoned by the Tenant or their guests on the Premises.
9. PETS:
Tenant will not bring or allow pets on the Premises without prior written consent of the Agent. If pet is allowed, Tenant will pay an additional deposit in the amount of $100 , and Tenant will be responsible for any additional damages caused by the pet.
10. NO SMOKING:
No smoking is allowed inside the house. Any costs related to cleaning up smoke related damage to the property will be charged to the Tenant.
11. PARKING:
Tenant agrees that no parking is allowed except for the area designated for parking. Any damage to lawns or landscape will be charged to Tenant. Tenant is not to repair or disassemble vehicles on the Premises.
12. GUESTS/PARTIES/NOISE:
House parties are strictly prohibited. The Tenant must supervise any guests while on the Premises. Tenant and their guests agree not to violate the quiet enjoyment of the surrounding neighbors and to respect their privacy and property. Tenant and their guests must abide by the rules and regulations set forth by Management. Tenant shall obtain pre-approval for any guest not listed in this Agreement. There is a strict noise curfew beginning at 10PM, if Tenant violates noise curfew resulting in fine, the Tenant will be obligated to pay a $200 fine for your first complaint. The second complaint will result in immediate eviction and will forfeit all monies paid.
13. RIGHT TO ENTER:
Agent shall have the right to enter the Premises for inspection, maintenance, and repair during reasonable hours.
14. LOST KEYS:
$50 fee for lost or unreturned keys.
15. ATTORNEY’S FEES:
If Management employs an attorney to enforce the terms and conditions of this Agreement, Tenant shall be responsible for all costs and reasonable attorney’s fees incurred by the agent whether or not suit is filed. Both Agent and Tenant waive the right to demand a jury trial concerning any litigation between Agent and Tenant.
16. NON-WAIVER:
Any failure by the Agent to exercise any rights under this Agreement or Montana law shall not constitute a waiver of the Agent’s rights.
17. INDEMNIFICATION:
Tenant agrees to reimburse Agent upon demand for the cost of repairs or service caused by the negligence or improper use by Tenant, their family, or guests. Tenant will indemnify and hold harmless Agent from all losses, damages, liabilities, and expenses which can be claimed against Agent for any injuries or damages to person or property caused by the acts, omissions, neglect, or fault of the Tenant, their family, or guests or arising from Tenant’s failure to comply with any applicable laws, statutes, ordinances, or regulations.
18. MODIFICATIONS:
No subsequent alteration, amendment, changes, or additions to this lease shall be binding upon the Agent or Tenant unless reduced to writing and signed by the parties.
19. VIOLATIONS:
Tenant fully acknowledges and accepts all terms and conditions of this Agreement. Any violations of this Agreement may result in early termination without reimbursement and/or fees up to 3 times the daily rent.
20. ENTIRE AGREEMENT:
This lease, exhibits, and attachments, if any, set forth the entire agreement between Agent and Tenant concerning the Premises. There are no covenants, promises, agreements, conditions, or understandings between them other than those set forth herein. If any provision in this agreement is illegal, invalid, or unenforceable, that provision shall be void. All other terms and conditions of this Agreement shall be in effect. Each Tenant executing this Agreement shall be jointly and severally liable for all obligations herein. Each Tenant on the lease shall be held jointly and severally liable for the full performance of the lease.
21. PROPERTY SHOWINGS:
Occasionally a property is listed for sale while being occupied as vacation rental. We are required to give a minimum of 24 hours notice if an authorized agent is showing the property during the time of a vacation rental. Tenant agrees that with 24 hour notice showings must be granted.
22. PRIVACY POLICY (Last Updated January 14, 2025)
What information do we collect?
We collect information from you when you register on our site or fill out a form. When ordering or registering on our site, as appropriate, you will be asked for personally identifiable details. You may, however, visit our site anonymously. When visiting our site anonymously, we may store information regarding the behavior of your session on our website, such as what pages were visited, what links you clicked on, how long you spent before going to another page.
What type of SMS messages and emails should you expect and what frequency?:
Any of the information we collect from you may be used in one of the following ways:
-To personalize (your information helps us better respond to your individual needs)
-To improve our website (we continually strive to improve our website offerings based on the information and feedback we receive from you)
-To improve customer service (your information helps us to respond to your individual needs more effectively)
-To process transactions
-To send periodic emails
-To administer a contest, promotion, survey or other site feature
The email address you provide for order processing may be used to send information and updates pertaining to your booking, in addition to receiving company news, updates, related product or service information etc.
Note: If at any time you would like to unsubscribe or "Opt-Out" from receiving future emails, we include unsubscribe instructions at the bottom of each text or email.
About opt-out:
To opt out, users must be able to text the word STOP to unsubscribe or end the messaging service. Additionally, users should know that they will receive a final confirmation text stating that messaging from the specified number and company will cease.
Opt-out Messaging:
"You have successfully unsubscribed from Stumptown Vacation Rentals, LLC messages and Number. You will no longer receive texts from this number. Reply HELP for assistance""
The HELP response:
If you respond with HELP, we will send a message stating:
" Thank you for reaching out to Stumptown Vacation Rentals, LLC. For assistance, you can contact us through: Phone:1-406-962-5181, Email: info@stumptownrental.com. We are here to help"
Rates Disclosure:
Message and data rates may apply
How do we protect your information?
We implement a variety of security measures to maintain the safety of your personal information.
How do we use cookies?
We store cookies on your computer to identify that you have been to our site before, and to personalize certain content based on previous behavior.
We do use third party cookies to track data. We also use remarketing cookies to log when users view specific pages on our site, in order for us to provide targeted advertising in the future.
You can opt out of Google's use of cookies by visiting Google's Ads Settings page.
If you would not like to be tracked during your visit you can install a Do Not Track Plugin for Google Chrome or enable the Do Not Track feature in Firefox.
Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with law, enforce our site policies, or protect ours or others rights, property or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising or other uses.
Third party links:
Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
Your consent:
By using our website, speaking with our sales representatives or conducting business with us, you consent to this Privacy Policy.
Changes to our Privacy Policy:
If we decide to make changes to our privacy policy, we will post the changes on this page. The policy was last modified on January 14, 2025
Contact us:
If there are any questions regarding this policy you may contact us at the following address:
Stumptown Vacation Rentals
PO Box 1903
Whitefish, MT 59937
